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Data Entry/File Clerk - General

Posted: May 10, 2022
Closing Date: May 25, 2022
Job ID: Blood Tribe Employme

Job Description

GENERAL DESCRIPTION:

             

The Data Entry/ File Clerk provides administrative services for the Training and Employment Centre.  The Data Entry/ File Clerk performs a variety of clerical and administrative tasks.

 

ORGANIZATIONAL RELATIONSHIPS:

 

  • The Data Entry/ File Clerk reports directly to the Employment & Skills Training Accountant

 

AREA OF SUPERVISION:

 

  • Positions which report to the Data Entry/ File Clerk include:

                              NONE

 

MAJOR DUTIES AND RESPONSIBILITIES:

           

  • Performs all duties and responsibilities in accordance with the Blood Tribe Administration Policies and Procedures, and the Blood Tribe Employment and Skills Manual.

 

  • Assists clients and the public in contacting the appropriate or requested employee.

 

  • Obtaining signatures for cheques as needed.

 

  • Provides information as requested and appropriate to all visitors to Centre or all those who phone the Centre.

 

  • Handles clerical duties such as filing, typing, managing correspondence, and organizing incoming and outgoing mail.

 

  • Assists visitors in completing application forms as appropriate, interpreting information requested where possible and as appropriate in order to assist visitors.

 

  • Types materials such as letters, memos, minutes from rough drafts and general instructions, formatting and editing materials as necessary.

 

  • Records and sends all faxes for the department and records, then delivers incoming faxes to the appropriate department employee.

 

  • Records and keeps all incoming tickets from trainings.

 

  • Records and distributes cheques.

 

  • Deposits incoming cheques as required.

 

  • Attends weekly staff meetings and updates colleagues on initiatives.

 

  • Assists with Career Fairs and other department events and initiatives.

 

  • Makes call backs for interviews for youth and other programs as required.

 

  • Provides reception services such as answering calling, taking messages, and greeting clients for the other tenants in the building. When required.

 

  • Records and distributes faxes and other incoming documents for the other tenants in the building.

 

  • Data Entry

 

  • Maintain file room.

 

  • Fill in reception duties when required.

 

 

NECESSARY KNOWLEDGE, ABILITIES AND SKILLS:

 

  • Must be able to deal diplomatically and professionally with staff and general public.

 

  • Must have excellent verbal and written communication skills.

 

  • Must possess excellent public relations and interpersonal skills.

 

  • Must have good organizational and time management skills.

 

  • Must have excellent listening skills.

 

  • Must be proficient with word processing and spreadsheet software.

 

  • Must be able to communicate effectively in Blackfoot.

Qualifications

NECESSARY TRAINING AND EXPERIENCE:

 

  • Must have a one-year Office Assistant Certificate with a minimum of two years related work experience.
  • Must have a valid drivers license and a reliable mode of transportation

 

How to Apply

If you are interested in this opportunity, please submit a Cover letter, Resume, and copies of your credentials to:

 

Blood Tribe Administration Human Resources

P.O. Box 60

Standoff AB, T0L 1Y0

Attention: Marlene Blood

OR APPLY ONLINE @ www.bloodtribehr.comand/or [email protected]

DEADLINE: May 25, 2022

 

Late and/or incomplete applications will not be accepted. Only those candidates selected for an interview will be contacted. For more information, please email questions to [email protected] or call Marlene Blood @ (403) 737-8219.

 

The Blood Tribe’s COVID 19 Vaccination Policy requires all employees to be fully vaccinated. The successful candidate must be fully vaccinated and must provide Blood Tribe Human Resources with proof of vaccination. The Blood Tribe will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation.

 

Apply Online

Closing Date

2022-05-25